Sensitive data sharing is an important part of modern business, but it can also be a major liability. In a society with increasing cybercrime, companies must ensure that the personal data they collect and share remain safe. This includes assessing the risk of breaching personal information and implementing appropriate security measures. These measures can include using strong passwords and limiting access to systems. The dangers of sharing sensitive information include discrimination and other problems.
Despite the risk of data loss, sensitive data sharing is still necessary. While sharing confidential or sensitive information can be a legitimate business practice, organizations need to be aware of how this information is stored. For instance, the NHS requires that identifiable personal data be stored in a secure folder accessible only by the system administrator. Other requirements may include encrypting and protecting sensitive data when transferring or disposing of it. Regardless of the method used, organizations must be sure that the people who need access to the information have the necessary permissions.
Sharing sensitive data is a vital business practice, but it’s not always secure. When sharing sensitive data, extra precautions are required to ensure that only those who need access to the information are permitted to see it. This may include encryption, special measures when transferring or disposing of the information, or other methods to protect the confidentiality of the information. This can help ensure that the organization shares sensitive and confidential information only with those it has authorized to see it.
To secure sensitive data sharing, Northwestern IT has partnered with Weinberg College IT to implement SAFER, which is an e-registry for sensitive administrative files. SAFER interacts with Box and allows users to manage folder permissions more securely. Only Stewards can share SAFER-protected folders. As a result, they cannot be intercepted, stolen, or used by law enforcement or content distribution services. Nevertheless, organizations should consider such measures when they are storing personal and confidential data.
When sharing sensitive data, organizations need to ensure that only people with the right permission to access the information are allowed to access it. In addition, the organization must establish a lawful basis for sharing this information. For example, a general sharing agreement may be a sufficient basis for a business. When a business needs to share sensitive information outside the company, it must ensure that this is a separate entity from the other. For this reason, the data sharing process should be as transparent as possible.
In addition to privacy laws, organizations must also be able to share sensitive data with workers. In the digital age, this is now easier than ever. And because of this, companies must enable their workers to access sensitive information. In this way, they can ensure that their employees can access the information they need to do their jobs effectively. It is also important to protect personal and confidential information that is held in organizations. Therefore, the company should consider the security risks of this type of sharing.